Car - Personal (Mileage)

What is the allowable level of expense?

  • The Federal private car mileage reimbursement rate
  • Mileage may not exceed standard coach airfare for the trip
  • Mileage rate covers fuel, insurance and repairs; they are not separately reimbursed

How do I make my travel arrangements?

  • Not Applicable

How do I pay for the travel expense?

  • Not Applicable

What level of audit will my Account Reviewer provide?

  • Expense does not exceed budget limitations
  • The expense is appropriate for the account
  • Documentation and expense amount complies with policy and your unit's specific restrictions
  • Requested reimbursement does not exceed coach fare

What documentation do I need to be reimbursed?

  • Document: dates, number of miles traveled, starting point and destination
  • If you drove instead of flying, obtain coach air fare quote by either accessing the designated travel agency or by contacting another travel agency and submit quote for comparison to amount requested.
Supplemental to Policy No. 1202
  • The mileage reimbursement rate for travel on/after January 1, 2018 is 54.5 cents per mile.
  • The mileage reimbursement rate for travel on/after January 1, 2017 is 53.5 cents per mile.