Meals

What is the allowable level of expense?

  • Select either actual expenses or per diem for entire trip

Actual Expenses

  • Reasonable expenses for meals

Per Diem

  • Use the federal meal and incidental expense per diem daily rate for the destination. Refer to the Federal Per Diem Rates for applicable rates
  • If per diem selected for meals, actual cost for lodging cannot exceed daily federal lodging per diem
  • Meal per diem includes "incidental" expenses such as all tips and laundry expense

How do I make my travel arrangements?

  • Not Applicable

How do I pay for the travel expense?

  • Credit card or cash

What level of audit will my Account Reviewer provide?

  • Documentation and expense amount complies with policy and the department's specific restrictions
  • If per diem selected for meals, actual cost for lodging cannot exceed daily federal lodging per diem
  • For per diem: rate claimed agrees with federal daily meal and incidentals expense rate and your unit's specific restrictions
  • For the first and last days of travel, request only the prorated portion for meals while away from home
  • If per diem selected: no "incidental" expense reimbursement for tips and laundry requested

What documentation do I need to be reimbursed?

  • Please refer to the University's Supporting Documentation Standards for receipt requirements
  • Receipt(s) must include date, name and location of restaurant and amount of expense. Detailed receipts are preferred

The submitted expense report must include:

  • Actual Expenses:
    • Documentation for each item: list the date, meal and amount.
    • Receipt if meal is $75 or more (no check stubs)
  • Per Diem:
    • Request daily amount for the location
    • For the first and last days of travel, request only the prorated portion for meals while away from home. Refer to Rules on Prorating Per Diem